Verification and confirmation of expenses in externally funded projects
We validate project expenses and supporting documents to ensure accurate, eligible reporting to donors and funding institutions.
What does the service include?
Expense verification and confirmation for externally funded projects is an independent review of project financial reports and supporting documentation to confirm that costs are eligible, accurate, and compliant with the approved budget, funding agreement, and donor rules. The process covers budget line allocation, procurement requirements (where applicable), eligibility period, payment traceability, and alignment between activities, deliverables, and reported costs.
- Eligibility check against the funding agreement and donor guidelines
- Review of supporting documents (invoices, contracts, payment orders, bank statements)
- Confirmation of budget lines, periods, and cost categories
- Verification of payment traceability and linkage to project activities
- Confirmation report/findings with corrective recommendations
Who is it for?
This service is intended for organizations implementing externally funded projects that need expense confirmation for reporting, reimbursement, or donor-required verification.
Benefits for the Client
Compliance and eligibility
Ensures expenses meet donor rules and eligibility criteria
Lower risk of financial corrections
Flags issues early to prevent rejections and penalties
Complete, traceable files
Strengthens documentation and audit readiness
Faster reporting
Clear findings and recommendations speed up approvals
Our Work Steps
Requirements & planning
Review the funding agreement, donor rules, and reporting period
Document collection & review
Examine supporting evidence and expense registers
Eligibility & compliance testing
Budget/period/procurement/traceability checks
Confirmation report & recommendations
Issue confirmation and corrective actions